Documents are prepared in full compliance with current county specifications. To ensure accuracy and quality, every document undergoes a double-entry review process prior to completion. With a corporate resolution or Power of Attorney on file, we can also sign on your behalf-streamlining and expediting the entire process.

Our cloud based document management system stores the latest jurisdictional fees and requirements, ensuring each document is fully recordable before it is ever submitted for recording. This helps prevent unexpected delays and supports a smoother, more efficient workflow.

We can quickly obtain recorded documents from any recording jurisdiction anywhere in the country.

We will coordinate with historic entities to help perfect the chain of title. Our system maintains a comprehensive database of contacts who have relocated, changed names, been assumed, merged, or otherwise reorganized. When acceptable, we can also create a Lost Assignment Affidavit for signers who no longer exist.

We offer a complete scrub‑down of your loan file and/or images to ensure they are clean, accurate, and free of exceptions. All documents are thoroughly reviewed and verified to ensure they meet the recording jurisdiction’s requirements. Any missing or incorrect documents will be identified and included on the exception report, along with recommended solutions to resolve each issue. We will also work with your buyer and seller to clear any exceptions that arise.

We provide Collateral File Imaging services to maintain an electronic record of your loan files, supporting both disaster‑recovery efforts and auditing requirements. You can securely access images of your collateral files through our protected website-anytime, anywhere, 24/7. Choose from complete collateral file imaging or individual document imaging, with all files indexed for easy retrieval.

Richmond Monroe offers secure records storage to protect your physical files, plan for disaster recovery, maximize space and increase project efficiency. Physical files are delivered and once received are imaged, indexed and assigned a location that is captured in our cloud-based document management system to ensure your documents are safe 24/7.
Our vault is protected by a secure key card management system and only accessible by authorized staff. The vault is temperature controlled with a fire suppression system housed within 6-inch walls for document protection. We provide an easy check in and out system for documents or files and can pull and ship all or any part of the collateral file at the direction of our clients.

Upon receipt of a download of loans-most commonly those in default-we will generate a request for the custodial file from the custodian and act as a liaison between your attorneys, lenders, and custodians. Once the files are received at our location, we can provide: